Choosing the type of document

1. Choosing the type of document

Abilqasym Orken

2.

All the variety of documents serving the
sphere of government can be classified for
various reasons.
Kinds of documents by origin:
personal origin;
official.

3.

A document of personal origin is a
document created by a person outside his
official activities or performing public duties.
Documents of personal origin include
personal correspondence, personal
memories, diaries. They are created in the
private life of a person, outside the sphere of
official activity or performing public duties.

4.

An official document is a document created
by a legal entity or an individual, executed
and certified in accordance with the
established procedure.
Among the official documents, a group of
personal documents is identified: identity
documents (passport, residence permit),
specialty, education (diploma, certificate),
work record (work record), etc.

5.

Types of documents by the way of documenting (how to
write information or create a document):
A written document is a text document, the information of
which is fixed by any type of letter.
A text document is a document containing verbal
information fixed by any type of letter or any recording
system.
A handwritten document is a written document, in the
creation of which the letters are written by hand.
A typewritten document is a written document, in the
creation of which the signs of writing are applied by technical
means.

6.

Electronic document - created and read by computer
technology.
A visual document is a document containing information
expressed through the image of an object.
A photo document is an image document created in a
photographic manner.
Fonodocument - a document containing audio information
recorded by any recording system.
A documentary is a visual or audiovisual document created
in a cinematic way.
A document on a computer medium is a document created
using media and recording methods that ensure the
processing of its information by an electronic computer.
The video document of the document is the image of the
document on the screen of the cathode-ray tube.

7.

Kinds of documents depending on the
attitude to the control apparatus:
incoming (incoming to the organization);
outgoing (sent from the organization);
Internal (created in the organization and
used in internal communications).
The totality of these documents forms
the document circulation of the
organization.

8.

Types of documents on the number of issues
raised:
simple;
complex.
Simple documents (for example, letters,
statements) contain a statement of one question.
Complex documents include several issues, they
can concern several officials, structural units,
institutions (for example, orders, protocols,
decisions, decisions, regulations, instructions).

9.

By restricting access, documents are divided into:
secret;
for administrative use;
unclassified (simple).
Secret documents are supplied with a special
notation and stamp of secrecy. The use of such
documents and work with them are carried out
on a special technology and require special
permission. Documents for official use that
contain unclassified information may be used by
employees of this institution. Such documents are
marked with the stamp "For official use".