Memorandum

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A memo is an official note from

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is used for reminding / giving info. /
requesting / confirming / advising
contains only one topic
A memo must be
- complete
- concise
- correct
- courteous

5.

Tone
Tone of the memo is influenced by
- the position of writer & recipient
- the topic under the consideration
A memo sent to the director (formal)
A memo sent to the colleague (informal)

6.

A memo has two parts:
The heading
The body

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The heading
The company name
The term ‘Inter office memo’ /
‘Memorandum’ / ‘Memo’
TO:
FROM:
DATE:
SUBJECT:

8.

The body
An opening to state the purpose of the
memo
- This note is to confirm that…
- Please be informed that…
- The memo is to inform you of…
- The purpose of this memo is to…
- This memo is in response to your
request,…

9.

The body
Details
A closing (the requests for future action )

10.

Reference initials / signature
wr (the typist of the memo)
Enclosure
Copy notation / Carbon Copy
Notation (cc)

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Study the following scenario carefully. Work
in groups of three. Draft and write a memo.
Your company will hold a
New Year’s Eve party. You
are asked to write a memo to
all staff and inform them of
the upcoming party.
What should be included in
the memo:
- Date / Location / Time
duration
- Some information about
the activities