Expedite. Month of December

1. EXPEDITE

MONTH OF DECEMBER

2.

5 Fields of Expedite:
1) Country of the supplier - who issued the invoice/receipt
2) Amount payed – Total amount payed
3) Currency payed – what currency was used to pay the bill
4) Invoice date – the date the invoice was issued/billed at5
5) Type of expense – Is it a Hotel invoice, parking receipt, toll
charge, car rental bill etc.

3.

WRONG COUNTRY : from
NETHERLANDS to
BELGIUM
BELGIUM
Always check the VAT
percentage of the invoice to
verify the correct country.
127.57
DO NOT TAKE the clients
address!
EUR
30/08/2017
FLIGHTS & other not eligible
Invoice ID : 56789262

4.

WRONG COUNTRY : from
GERMANY to
AUSTRIA
AUSTRIA
159.55
Always check the supplier
details.
EUR
15/11/2017
HOTEL
Invoice ID : 56533537

5.

WRONG COUNTRY : from
GERMANY to
AUSTRIA
AUSTRIA
Always check the VAT
percentage of the invoice to
verify the correct country.
330.0
EUR
14/01/2017
CONFERENCES
Invoice ID : 56667584

6.

WRONG COUNTRY :
from NETHERLANDS to
IRELAND
IRELAND
Search for the suppliers
details
800.3
EUR – Euro
23/06/2017
HOTEL
Invoice ID : 56131335

7.

WRONG EXPENSE :
from RESTAURANTS to
HOTEL
GERMANY
Use google translate to
verify the expense.
1774.8
EUR
12/06/2017
HOTEL
Invoice ID : 56679417

8.

WRONG EXPENSE :
from Travel agency to
HOTEL
GERMANY
USE google translate to
identify the expense type.
89
EUR
13/10/2017
HOTEL
Invoice ID : 56679343

9.

WRONG EXPENSE :
from PUBLIC
TRANSPORTATION to
FLIGHTS &
OTHER NOT
ELIGIBLE
ITALY
9.0
Always search the supplier
to identify the expense.
EUR
03/10/2017
FLIGHT & OTHER NOT ELIGIBLE
Invoice ID : 56489875

10.

WRONG EXPENSE TYPE :
from Travel agency to
FLIGHTS
If the supplier is TRAVEL
Agency, always look for the
VAT breakdown or any VAT
indication.
If it is 0% VAT amount we
will classify it as Flights but
if we have any other VAT
Rate classify it as Travel
agency.
BELGIUM
127.57
EUR
30/08/2017
FLIGHTS & other not eligible
Invoice ID : 56789262

11.

WRONG EXPENSE : from
COMMUNICATION to
MONTHLY BILL
UNITED KINGDOM
Always search the
supplier to identify
the expense.
18.96
GBP
01/10/2017
MONTHLY BILL
Invoice ID : 56494796

12.

WRONG
INVOICE DATE
UNITED KINGDOM
Agent Took :
07/10/2017
(Time in)
256.22
GBP
09/10/2017
CAR RENTAL
Invoice ID : 56492335

13.

WRONG INVOICE
DATE
FRANCE
Take the official date
or the date when
transaction was made
445.5
EUR – Euro
10/05/2017
Invoice ID : 55691208
HOTEL

14.

WRONG INVOICE
DATE
FRANCE
Take the official date
or the date when
transaction was made
111.1
EUR – Euro
04/05/2017
Invoice ID : 55604793
HOTEL

15.

WRONG
INVOICE
AMOUNT
GERMANY
Agent Took :
267.40 GBP (Sub
Total)
We need to include the
TIP (if printed)
280.0
EUR
01/08/2017
Invoice ID : 56663955
RESTAURANTS

16.

WRONG
INVOICE
AMOUNT
UNITED KINGDOM
Agent Took :
203.90
309.05
GBP
08/11/2017
HOTEL
Invoice ID : 56635675

17.

WRONG
INVOICE
AMOUNT
GERMANY
Agent Took :
250.20 (Advance
Payment)
268.28
Need to Sum it up!
GBP
07/03/2017
HOTEL
Invoice ID : 56635675

18.

QUICK REVIEW
COUNTRY
• Look for SUPPLIER DETAILS and VAT % to verify the correct country.
EXPENSE TYPE
• Always SEARCH the Supplier, purchase details or use google
translate for the foreign invoices to determine the expenses.
INVOICE DATE
• Take the date when transaction was made and always look for the official date.
INVOICE AMOUNT
• Always take the total amount! Pay more attention to the invoice.