Alfa-Auto, Edition 5. Product information

1.

Alfa-Auto, Edition 5
Automobile business solution

2. Product information

Alfa-Auto, Edition 5. Automobile business solution
Product information
“Alfa-Auto” – complex solution for automobile business companies.
It provides maintenance of operational and management company
accounting as well as management of main business processes.
“Alfa-Auto” is suitable not only for small auto-services and
accessory shops but also for car dealerships and authorized dealers
of car brands
The solution is developed on “1C:Enterprise 8” platform
2

3. History of Alfa-Auto

Alfa-Auto, Edition 5. Automobile business solution
History of Alfa-Auto
February
2012
• release of
“Alfa-Auto”
edition 5 on
“1C:Enterpris
e 8.2”
• over 1000
copies were
sold.
June 2002
• release of
“Alfa-Auto”
edition 3 on
“1C:Enterpris
e 7.7”
• over 3500
copies were
sold.
1997
• The history
of the
software
product
begins
May 2000
• release of
“Alfa-Auto”
edition 2 on
“1C:Enterpris
e 7.7”
• over 250
copies were
sold.
May 2005
• release of “Alfa-Auto”
edition 4 on
“1C:Enterprise 8”
• over 3500 copies
were sold (more than
25000 licenses).
3

4. Dealers that use “Alfa-Auto”

Alfa-Auto, Edition 5. Automobile business solution
Dealers that use “Alfa-Auto”
Vehicle brand
Number of dealers
Vehicle brand
Number of dealers
AVTOVAZ
84
Scania
29
Hyundai
86
UAZ
33
Renault
82
TAGAZ
22
Chevrolet
64
GAZ
24
Toyota
59
Mazda
22
Kia
69
Ssang Yong
25
Ford
60
Chery
20
Opel
56
Peugeot
20
Nissan
44
MAN
18
Skoda
38
Mersedes
24
Volkswagen
47
Geely
18
Mitsubishi
42
Citroen
14
Honda
33
Hummer
11
Fiat
33
Suzuki
13
Volvo Truck
25
KAMAZ
15
Data 4
as of
01.01.2014

5. Alfa-Auto user’s “portrait”

Alfa-Auto, Edition 5. Automobile business solution
Alfa-Auto user’s “portrait”
Alfa-Auto clients are automobile business companies with various
number of users.
49194
486
more than 70
40 to 70
20 to 40
less than 20
4599
Data as of 01.01.2013
5

6. Alfa-Auto geography

Alfa-Auto, Edition 5. Automobile business solution
Alfa-Auto geography
Alfa-Auto solutions
sales geography:
Russian Federation
Ukraine (localized version)
Belarus
Moldova
Kazakhstan
Turkmenistan
Kyrgyzstan
Azerbaijan
Latvia
Estonia
6

7. Main purposes of implementing “Alfa-Auto”

Alfa-Auto, Edition 5. Automobile business solution
Main purposes of implementing “Alfa-Auto”
Optimization of company’s main business processes
Reduction of customer service time through the use of efficient program
processes
Providing quick access to any information
Providing objective information of company’s operations
Protection of commercial information, distinction of users depending on
information access level
Development of system together with business evolution
7

8. Competitive advantages

Alfa-Auto, Edition 5. Automobile business solution
Competitive advantages
Accounting of activities of all company’s departments in a single information space (automobile
sales, auto-service, spare parts, finance, marketing)
Design and creation of system specifically for automobile business enterprises
Efficient and reliable workflow of auto-service, spare parts and automobiles sales
Well thought out mechanism of program's subsystems interaction
Integration with external information systems: spare parts and color matching catalogues.
System is based on the familiar to users platform “1C:Enterprise 8”, that provides efficient
operation and reliable data storage
Steady operation of the system with any number of users
Further developments can be carried out as by efforts of involved programmers, as by owner’s own
forces
8

9. Implemented business processes

Alfa-Auto, Edition 5. Automobile business solution
Implemented business processes
Following business processes are implemented in “Alfa-Auto”
Sales of spare parts wholesale
Sales of spare parts in retail
Repair of automobiles
Automobile sales
9

10. Business processes Sales of spare parts wholesale

Alfa-Auto, Edition 5. Automobile business solution
Business processes
Sales of spare parts wholesale
10

11. Workflow diagram Sales of spare parts wholesale

Alfa-Auto, Edition 5. Automobile business solution
Workflow diagram
Sales of spare parts wholesale
Adjustment of
Customer’s order
Customer’s order
Is product in stock?
Yes
No
Adjustment of
Order to supplier
Order to supplier
Reservation of
spare parts
Removal of
reservation
Shipment of
spare parts
Invoice
Factura invoice
Receipt of spare
parts to warehouse
Payment by
cashier or bank
11

12. Business processes Sales of spare parts in retail

Alfa-Auto, Edition 5. Automobile business solution
Business processes
Sales of spare parts in retail
12

13. Workflow diagram Sales of spare parts in retail

Alfa-Auto, Edition 5. Automobile business solution
Workflow diagram
Sales of spare parts in retail
Сash receipt
Сash receipt
Сash receipt
Сash receipt
Returns by cash
receipt
Closing shift
Z-report
Returns next day
Encashment
13

14. Business processes Сar repairs/Workshop

Alfa-Auto, Edition 5. Automobile business solution
Business processes
Сar repairs/Workshop
14

15. Workflow diagram Repair of automobiles

Alfa-Auto, Edition 5. Automobile business solution
Workflow diagram
Repair of automobiles
Calculation of repair
Register for repair
Reception of car
for repair
Act of disagreement
Spare parts order
for customer
Work Order
Factura invoice
Spare parts
order to supplier
Receipt of spare
parts to warehouse
Transfer of spare
parts for repair
Transfer of spare
parts for repair
Return of spare parts
from repair
Invoice
Payment by cashier
or bank
15

16. Business processes Automobile sales

Alfa-Auto, Edition 5. Automobile business solution
Business processes
Automobile sales
16

17. Workflow diagram Car sales

Alfa-Auto, Edition 5. Automobile business solution
Workflow diagram
Car sales
Customer order
at the car
Purchase car order
Prepayment
under order
Receipt of car
PDI (pre delivery
inspection)
Car sales
to customer
Factura invoice
Invoice
Payment by
cashier or bank
17

18. Alfa-Auto subsystems

Alfa-Auto, Edition 5. Automobile business solution
Alfa-Auto subsystems
Functional modules of “AlfaAuto”:
Spare parts
Workshop
Car sales
Mutual settlements
Movement of funds
Income & expenses
Budgeting
Customer relationship
Other assets
Managing and service
18

19. Spare part’s card

Alfa-Auto, Edition 5. Automobile business solution
Spare part’s card
Form of card and nomenclature
list contains information and
accounting data of spare parts:
Quantity on stock
Work in progress
Prices
Prices of partners and
competitors
Replacements and equivalents
Applicability by car model
Frequency of supplies
Ban to buy or sell
Minimal remainder
Unfilled customers orders and
orders to suppliers
19

20. Pricing by spare parts

Alfa-Auto, Edition 5. Automobile business solution
Pricing by spare parts
Different ways to form spare
parts prices:
Price setting for each parts item by
documents
Automatic mark-up pricing according
to basic price type
Parameters of price types:
Application area (spare parts, autoworks, automobiles)
Currency of price
Usage (purchase documents, sales
documents)
Analytics of price’s accounting and
formation (by spare parts,
characteristics, unit of measurement)
20

21. Discounts at spare parts

Alfa-Auto, Edition 5. Automobile business solution
Discounts at spare parts
The program uses a flexible
system of discounts:
20
18
Discount on entire customer’s order
Discount on certain items in sales
document
16
14
Terms of discounts can be
assigned:
List of spare parts and auto-works that
are covered by discounts
Customer’s current sell price
Discount card and amount of savings
on it
Days of the weeks and time of
discounts
Discount to contractor
The ability to grant discounts to
customers is regulated at the level of
user rights
12
10
% discount
8
6
4
2
price
0
300 320
340 360
380 400
500
21

22. Price lists of the suppliers

Alfa-Auto, Edition 5. Automobile business solution
Price lists of the suppliers
External price lists can be
connected for storing in database
of suppliers’ price lists
Supported formats of price lists:
xls, ods, txt, mdb
Following price list options are
included:
Spare parts search in price lists by
catalogue number
Creation of spare parts card and
prices out of price list
Load he replacement spare parts
Updating of price lists and its prices
22

23. Lost demand

Alfa-Auto, Edition 5. Automobile business solution
Lost demand
Registration of spare parts lost demand from nomenclature catalogue
and sales documents
Requested
quantity
Reason of loss
Source of request
23

24. Customer’s order

Alfa-Auto, Edition 5. Automobile business solution
Customer’s order
Customer’s order allows to issue commercial offer, to reserve
available spare parts and order missing spare parts.
Notifications to
managers
Requested quantity
Reserve from stock
Status of
reservations
24

25. Purchase order

Alfa-Auto, Edition 5. Automobile business solution
Purchase order
“Alfa-Auto” has mechanisms of calculating requirements of
spare parts in warehouses. So purchase order can be
created:
According to customers’ and subdivisions’ orders
According to minimum balances
According to sales of selected supplier
According to calculations based on sales statistics (taking into
account equivalents):
Monthly sales for a year
Amount of sales documents
Amount of work in progress
Sales forecast for a set period
25

26. Adjustment orders

Alfa-Auto, Edition 5. Automobile business solution
Adjustment orders
The program supports different
adjustments of customer’s
orders and orders to suppliers:
Adjustment of spare parts’ list
in orders
Replacement of parts
Removing of reservations on
spare parts
26

27. Cart\basket

Alfa-Auto, Edition 5. Automobile business solution
Cart\basket
Automated workplace of seller
simplifies selection of spare
parts and drawing up
documents:
Information output about
balances, orders and sales of
selected spare parts
Saving selected spare parts to
cart
The opportunity to return to a
previously saved cart and
create necessary documents:
customer’s order, realization of
goods and others.
27

28. Replacement spare parts

Alfa-Auto, Edition 5. Automobile business solution
Replacement spare parts
List of replacements can be stored for each spare part
In spare parts selection replacements are taken into account
28

29. Receipt of goods to warehouse

Alfa-Auto, Edition 5. Automobile business solution
Receipt of goods to warehouse
29

30. Sales of spare parts

Alfa-Auto, Edition 5. Automobile business solution
Sales of spare parts
Sales of spare parts to customer can be carried out
wholesale or in retail:
Wholesale
Document “Realization of goods”
Sales can be carried out with or without pre-order (reservation) of
goods
Executing full package of documents (Invoice, TORG-12, Factura
invoice)
Sales in retail
Document “Сash receipt”
Impersonal sales with the use of trade equipment (cash register).
30

31. Warehouse documents

Alfa-Auto, Edition 5. Automobile business solution
Warehouse documents
31

32. Warehouse and sales reports

Alfa-Auto, Edition 5. Automobile business solution
Warehouse and sales reports
Analytical reports:
Analysis of sales and trade
margin
Analysis of price changes
Analysis of lost demand
7%
20%
spare parts sales
by workshop
spare parts sales
by shop
Reports on orders:
Status of customers orders
Status of orders to suppliers
Overdue reserves
40%
work sales
other
33%
Warehouse reports:
Balances and sales of
consignments
Movement of goods
«Work in progress» report
Deadstock spare parts
32

33. Planning the visit of customer

Alfa-Auto, Edition 5. Automobile business solution
Planning the visit of customer
“Alfa-Auto” has a convenient tool for planning visit customer to the
workshop. The tool allows you to schedule time of of mechanics and
workplace (lifts).
33

34. Labor time and pricing

Alfa-Auto, Edition 5. Automobile business solution
Labor time and pricing
34

35. Pre-calculation

Alfa-Auto, Edition 5. Automobile business solution
Pre-calculation
35

36. Work Order

Alfa-Auto, Edition 5. Automobile business solution
Work Order
Main document of auto-service – “Work Order”.
Place of repair
Mileage at the time of
executing Work Order
Information about
customer and car
List of labors and
spare parts
Total cost of repair
36

37. Work Order

Alfa-Auto, Edition 5. Automobile business solution
Work Order
37

38. Service campaign

Alfa-Auto, Edition 5. Automobile business solution
Service campaign
Car model and
campaign period
Range of VIN
numbers
Date and document
of campaign
execution
38

39. Act of disagreement

Alfa-Auto, Edition 5. Automobile business solution
Act of disagreement
Act of disagreement corrects revenues and settlement payments of
closed Work Orders (e.g. insurance or warranty repair)
39

40. Subcontracted work

Alfa-Auto, Edition 5. Automobile business solution
Subcontracted work
Subcontracted works can be considered during car repairs
Subcontractor
Subcontracted work
40

41. Work time logging

Alfa-Auto, Edition 5. Automobile business solution
Work time logging
"Alfa-Auto" allows to collect data on actual time spent to perform
work on repair.
Editing of work
packages in Work
Order
Status of work
execution
41

42. Workplace in auto-service

Alfa-Auto, Edition 5. Automobile business solution
Workplace in auto-service
42

43. Workplace in auto-service Functional panel: Customers and car

Alfa-Auto, Edition 5. Automobile business solution
Workplace in auto-service
Functional panel: Customers and car
Customers
selection,
(appointed for today
/ waiting for car
issue)
List of car of
selected customer
List of customers
Information about
customer’s last
application and debt
Customer’s contact
information
Repair history of
selected car
43

44. Workplace in auto-service Functional panel: Calculation

Alfa-Auto, Edition 5. Automobile business solution
Workplace in auto-service
Functional panel: Calculation
Selection of spare
parts and labors for
pre-calculation
Customer, car,
reason for repair
Selected spare
parts and labors
Payment
parameters
(customer’s
contract, discounts,
prices)
Total calculated
cost of repair
44

45. Workplace in auto-service Functional panel: Appointment for repair

Alfa-Auto, Edition 5. Automobile business solution
Workplace in auto-service
Functional panel: Appointment for repair
Planning considering
workshops and
performers
Works that must be
planned
Planning calendar
Detailed explanation
of calendar colors
Works, planned on
45
workshops

46. Workplace in auto-service Functional panel: Appointment for repair

Alfa-Auto, Edition 5. Automobile business solution
Workplace in auto-service
Functional panel: Appointment for repair
Vertical alignment
46

47. Workplace in auto-service Functional panel: Automobile arrival

Alfa-Auto, Edition 5. Automobile business solution
Workplace in auto-service
Functional panel: Automobile arrival
List of
calculated
labors and
spare parts
Type of repair
(as in Work
Order)
Status of Work
Order
47

48. Workplace in auto-service Functional panel: Work Order journal

Alfa-Auto, Edition 5. Automobile business solution
Workplace in auto-service
Functional panel: Work Order journal
Search by
customer, VIN,
license plate
number
List of Work
Orders and
Calculations
48

49. Workplace in auto-service Functional panel: Reports

Alfa-Auto, Edition 5. Automobile business solution
Workplace in auto-service
Functional panel: Reports
List of reports
Formed report
49

50. Auto-service monitor

Alfa-Auto, Edition 5. Automobile business solution
Auto-service monitor
Customers can track readiness of automobiles using auto-service
monitor.
50

51. Storage tires

Alfa-Auto, Edition 5. Automobile business solution
Storage tires
Reception of tires for storage is implemented with the help of
workplace “Tire hotel”
Tires, their images,
notes about
defects, etc.
Storage data of
tires
Expiry date of tires
51

52. Workshop reports

Alfa-Auto, Edition 5. Automobile business solution
Workshop reports
Sold and elapsed time
Summary sheet
History on repair
Dynamics of auto-service
Execution of service
campaigns
Analysis of lost customers
Report on subcontracted
works
Hours worked mechanics
52

53. Car models and grades

Alfa-Auto, Edition 5. Automobile business solution
Car models and grades
53

54. Car characteristics

Alfa-Auto, Edition 5. Automobile business solution
Car characteristics
Car properties:
Model
Grade
VIN
Original VIN
Body number
Chassis number
Engine number
Motor vehicle certificate of title
Color
License plate number
Mileage
Owner
Options and set equipment
54

55. Customer’s car order

Alfa-Auto, Edition 5. Automobile business solution
Customer’s car order
Orders are classified:
Orders for customer
Orders under Trade-In
Existing order can be canceled
or re-issued for another
customer
55

56. Customer’s car order

Alfa-Auto, Edition 5. Automobile business solution
Customer’s car order
Car selection in orders takes into account car available in stock and
car that were ordered but haven’t arrived yet.
Car search by model,
grade, showroom
Car list after selection
56

57. Operations with the car

Alfa-Auto, Edition 5. Automobile business solution
Operations with the car
57

58. Test drive

Alfa-Auto, Edition 5. Automobile business solution
Test drive
Appointments for test drives
Calendar of planned
test drives
Customer, car for test
drive, route
58

59. Car showroom reports

Alfa-Auto, Edition 5. Automobile business solution
Car showroom reports
59

60. Mutual settlements

Alfa-Auto, Edition 5. Automobile business solution
Mutual settlements
Set of documents:
Advance report
Set-off
Correcting debt
Deed of Payment Reconciliation
Reports
Mutual settlements with
contractors
Repayment of debt
Dynamic of debts
Age of debts
60

61. Movement of funds

Alfa-Auto, Edition 5. Automobile business solution
Movement of funds
61

62. Income and expenses

Alfa-Auto, Edition 5. Automobile business solution
Income and expenses
62

63. Budgeting

Alfa-Auto, Edition 5. Automobile business solution
Budgeting
63

64. Customer relationship

Alfa-Auto, Edition 5. Automobile business solution
Customer relationship
Event – document for
registration of contacts with
customers: meetings, calls,
letters and etc.
Email – reports and printing
forms can be sent by e-mails
SMS – messages can be sent
under documents (using
www.sms4b.ru)
64

65. Other assets

Alfa-Auto, Edition 5. Automobile business solution
Other assets
Documents:
Putting into service
Movement of assets
Assets write-off
Disposal of assets
Asset servicing
Depreciation
Reports:
Balances and turnovers of
assets
History of assets
65

66. Managing and service

Alfa-Auto, Edition 5. Automobile business solution
Managing and service
66

67. Shop equipment

Alfa-Auto, Edition 5. Automobile business solution
Shop equipment
Connectivity to shop
equipment:
Fiscal recorders
Cash register
Data acquisition terminal
Magnetic Card Reader
Barcode scanners
Label Printers
Customer display panel
GSM-gateway
67

68. Activity analysis of business organization

Alfa-Auto, Edition 5. Automobile business solution
Activity analysis of business organization
68

69. Tools for customer capture

Alfa-Auto, Edition 5. Automobile business solution
Tools for customer capture
69

70. Commercial information protection

Alfa-Auto, Edition 5. Automobile business solution
Commercial information protection
70

71. Integration with other applications

Alfa-Auto, Edition 5. Automobile business solution
Integration with other applications
71

72. Technical support and updates

Alfa-Auto, Edition 5. Automobile business solution
Technical support and updates
Within 3 months after registration – for free
Cost of annual support
User support. Level “Standard” – 7 500 rub
User support. Level “Prof” – 12 500 rub
User support. Level “Corp” – 34 600 rub
User support:
Consultations by phone on work days from 10:00 to 18:00 Moscow time
Email support: [email protected]
Support with the use of remote access
Providing updates (registration required http://update.rarus.ru)
72

73. Price list

Alfa-Auto, Edition 5. Automobile business solution
Price list
Basic supply:
Product
Price, rub
Alfa-Auto:Car-showroom+Workshop+Auto-spare parts PROF,
edition 5, for one user(software security)
62 000
Alpha-Auto:Car-showroom+Workshop+Auto-spare parts PROF,
edition 5, for one user(hardware-based security)
64 000
Alpha-Auto:Workshop+Auto-spare parts PROF, edition 5,
package for 5 users (software security)
44 000
Alpha-Auto:Workshop+Auto-spare parts PROF, edition 5,
package for 5 users (hardware-based security)
46 000
Prices do not include cost of 1C: Enterprise 8
73

74. Price list

Alfa-Auto, Edition 5. Automobile business solution
Price list
Licenses for additional workplaces:
Licenses
Price, rub
Additional license for 1 user
5 000
Additional license for 5 user
19 800
Additional license for 10 user
38 000
Additional license for 25 user
88 000
Additional license for 50 user
165 000
74

75. Price list

Alfa-Auto, Edition 5. Automobile business solution
Price list
Licenses for additional modules of Alfa-Auto:
Additions
Price, rub
Addition “Alfa-Auto”: Work time logging, edition 5
42 000
Addition “Alfa-Auto”: Customer Relationship Management,
edition 5
26 000
Addition “Alfa-Auto”: Interface with Audatex, edition 5
24 000
Addition “Alfa-Auto”: Technical checkup, edition 5
14 000
Prices do not include cost of 1C: Enterprise 8
75

76. Licensing

Alfa-Auto, Edition 5. Automobile business solution
Licensing
“Alfa-Auto, edition 5” is not a stand-alone program, it is intended for use with
platform “1C:Enterprise 8.2”
Configuration contains of protected parts of code and uses hardware or
software security
“Alfa-Auto:Car-showroom+Workshop+Auto-spare parts PROF, edition 5”
includes a license for one workplace
“Alfa-Auto:Workshop+Auto-spare parts PROF, edition 5 package for 5 users”
includes a license for 5 workplaces
For increasing number of workplaces additional licenses for configuration
“Alfa-Auto, edition 5” and client licenses for “1C:Enterprise” are needed
To work in client-server mode, user must have a license for server
76

77. Contact us

Alfa-Auto, Edition 5. Automobile business solution
Contact us
Address: Dmitrovskoe sh. 9B, Moscow
Phone/fax: +7 (495) 223-04-04,
+7 (495) 231-20-02
E-mail: [email protected]
Web: www.rarus.ru
77