Columbia shipmanagement

1.

Oil Record Book: Ensuring Compliance
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
1

2.

Course Objectives
Objective and Approach
The objective of this course is to refresh the
The approach towards this presentation should
knowledge of how Oil Record Book entries are
be considered as the vehicle for all the facilitators
recorded by presenting useful information, showing
and participants to lead and participate
the correct way to record each activity and by finding
respectively to an interactive and interesting
the errors in wrong entries
training session
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
2

3.

Oil Record Book
Ensuring Compliance
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
3

4.

What is ECT?
Environmental Compliance Training - Initial
A systematic and controlled way for ensuring that all seafarers
meet or exceed the minimum requirements of the Company’s
Environmental Management System (EMS) requirements
It consists of 3 different basic modules:
Environmental Compliance
MARPOL and legal environmental requirements
Handling of E/R Waste – ORB entries
This is module 3: Oil Record Book Ensuring Compliance
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
4

5.

Training Agenda
Introduction
Oil Record Book Fundamentals
Implementation & Error Examples
Oil Record Book Part II Fundamentals and Additional Items
Summary of Instructions
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
5

6.

Section I
Introduction
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
6

7.

Rules & Regulations
MEPC.1/Circ.736/Rev.2
6 October 2011
The IMO / Marine Environment Protection Committee, approved the
“Revised Guidance for recording of operations in the Oil Record
Book (ORB) Part I - Machinery space operations (all ships)”
This Guidance is intended to facilitate compliance with MARPOL
requirements and provides advice on how to record the various
operations in the ORB by using the correct codes and item numbers
Flag states specific requirements concerning ORB should be
complied with, as applicable.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
7

8.

Violation Consequences
National maritime authorities, with responsibility for the
environmental protection of their coastlines, adopt a strict
approach to the enforcement of MARPOL
Any breach of MARPOL can have severe consequences for the
ship owner, the Company, the officers and the crew involved
Falsifications of entries in the ORB are a violation of the law
Usually wrong entries in the ORB are suspicious of
environmental violations, lead to MARPOL investigations and
when violations are discovered heavy fines and /or
imprisonment are imposed
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
8

9.

Section II
Oil Record
Book
Fundamentals
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
10

10.

Characteristics
The Oil Record Book is an invaluable means of providing proof that
the vessel fully complies with MARPOL Annex I
All entries must always be written by ink pen
Neatly filled in and signed by the officer performing the
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
specific operation.
Accuracy of the entry verified and countersigned by Chief
Engineer
Each completed page signed by the Master
Any error must be corrected
Corrective fluid and over-writing is prohibited
11

11.

General Guidance
Operations shall be recorded in chronological order, as executed on board
Dates must be entered in dd-MON-yyyy format, e.g. 16-DEC-2023
Tank nomenclature must be recorded as per the format noted in the Supplement of the
International Oil Pollution Prevention Certificate (IOPPC)
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
12

12.

General Guidance
A wrong entry shall immediately be struck through with a single line in such a way that
the wrong entry is still legible. The wrong entry shall be signed and dated, with the new
corrected entry following
Do not leave empty or struck through any full lines between successive entries
Recording of quantities retained in bilge water holding tanks listed under section 3.3 of
the IOPPC is required by CSM
Any maintenance of items pertaining to the OWS must be recorded in the ORB
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
13

13.

Identification of Codes
A *: Ballasting or cleaning of oil fuel tanks
B *: Discharge of dirty ballast or cleaning water
from oil fuel tanks referred to under section A
C : Collection, transfer and disposal of sludge
D : Non-automatic starting of discharge overboard,
transfer or disposal otherwise of bilge water which
has accumulated in machinery spaces
* Operations related to codes A & B are not carried
out in CSM. Cleaning of settling and service tanks is
rather sediment removal and does not need to be
recorded under code A.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
14

14.

Identification of Codes
E : Automatic starting of discharge overboard,
transfer or disposal otherwise of bilge water
which has accumulated in machinery spaces
F : Condition of the oil filtering equipment
G : Accidental or other exceptional discharges of
oil
H : Bunkering of fuel or bulk lubricating oil
I : Additional operational procedures and general
remarks
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
15

15.

Let’s write an ORB-I
Use the following item 3.1 of IOPP Supplement with the Remaining On Board
marked in red to do the following exercises
Every exercise is irrelevant to any previous one
Volume Retained (m3)
5.30
2.30
1.30
0.20
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
16

16.

Let’s write an ORB-I
Use the following item 3.3 of IOPP Supplement with the Remaining On Board
marked in red to do the following exercises
Every exercise is irrelevant to any previous one
Volume Retained (m3)
5.90
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
17

17.

A : Ballasting or cleaning of oil fuel tanks
1. Identity of tank(s) ballasted
2. Whether cleaned since they last contained oil and, if not, type of oil previously carried
3. Cleaning process:
.1. position of ship and time at the start and completion of cleaning
.2. identify tank(s) in which one or another method has been employed (rinsing through,
steaming, cleaning with chemicals; type and quantity of chemicals used, in m3)
.3. identity of tank(s) into which cleaning water was transferred and the quantity in m3
4. Ballasting:
.1. position of ship and time at start and end of ballasting
.2. quantity of ballast if tanks are not cleaned, in m3
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
18

18.

B : Discharge of dirty ballast or cleaning water from
oil fuel tanks referred to under section A
5. Identity of tank(s)
6. Position of ship at start of discharge
7. Position of ship on completion of discharge
8. Ship’s speed(s) during discharge
9. Method of discharge:
.1. through 15 ppm equipment
.2. to reception facilities
10. Quantity discharged, in m3
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
19

19.

C : Collection, transfer and disposal of oil residues (sludge)
11. Collection of oil residues (sludge)
Quantities of oil residues (sludge) retained on board. The quantity
should be recorded weekly: (this means that the quantity must be
recorded once a week even if the voyage lasts more than one week):
.1. identity of tank(s)
.2. capacity of tank(s) (m3)
.3. total quantity of retention (m3)
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
20

20.

C : Collection, transfer and disposal of oil residues (sludge)
11. Collection of oil residues (sludge)
Recording of oil residue (sludge) collected by manual operation in oil
residue (sludge) tank (tank listed under item 3.1 in the Supplement to the
IOPPC)
.1. identity of tank(s)
.2. capacity of tank(s) (m3)
.3. total quantity of retention (m3)
.4. quantity of residue collected by manual operation (m3)
Examples of manual operations :
Collection of oil residue (sludge) from fuel oil separator drain tanks
Collection of oil residue (sludge) by draining engine sump tanks
Adding fuel oil to an oil residue (sludge) tank (all content of a sludge tank is considered sludge)
Collection of sludge from bilge water holding tanks – in this case a disposal entry for bilge water is also
needed
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
21

21.

C : Collection, transfer and disposal of oil residues (sludge)
12. Methods of transfer or disposal of oil residues (sludge)
State quantity of oil residues transferred or disposed of, the tank(s)
emptied and the quantity of contents retained in m3:
.1. to reception facilities (identify port)
.2. to another tank(s) (indicate tank(s) and the total content of tank(s))
.3. incinerated (indicate total time of operation)
.4. other method (state which)
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
22

22.

C : Collection, transfer and disposal of oil residues (sludge)
Write the weekly inventory of oil residues (sludge) tanks
Date
Code
21-DEC-2023 C
Item
No.
11.1
11.2
11.3
21-DEC-2023 C
11.1
11.2
11.3
21-DEC-2023 C
11.1
11.2
11.3
Record of operations/signature of officer in charge
Sludge Tank (Fr. 32-35, P)
10.40 m3
5.30 m3
Signature, Tom Best, Third Engineer, 21-DEC-2023
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Oily Bilge Tank (Fr. 18-25, P)
8.60 m3
2.30 m3
Signature, Tom Best, Third Engineer, 21-DEC-2023
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Incinerator Waste Oil Settling Tank (Fr. 17-19, S)
1.50 m3
1.30 m3
Signature, Tom Best, Third Engineer, 21-DEC-2023
Signature, John Perfect, Chief Engineer, 21-DEC-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
23

23.

C : Collection, transfer and disposal of oil residues (sludge)
Write the weekly inventory of oil residues (sludge) tanks (Continued)
Date
Code
21-DEC-2023 C
Item
No.
11.1
11.2
11.3
Record of operations/signature of officer in charge
Incinerator Waste Oil Service Tank (Fr. 17-19, S)
1.00 m3
0.20 m3
Signature, Tom Best, Third Engineer, 21-DEC-2023
Signature, John Perfect, Chief Engineer, 21-DEC-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
24

24.

C : Collection, transfer and disposal of oil residues (sludge)
Write the disposal of 5.00 m3 of sludge to shore facility during port stay in Port of Piraeus
Date
Code
21-NOV-2023
C
21-NOV-2023
I
Item
No.
12.1
Record of operations/signature of officer in charge
5.00 m3 sludge from Sludge Tank (Fr. 32-35, P), 0.30 m3 retained,
to shore facility during port stay in Port of Piraeus
Signature, John Perfect, Chief Engineer, 21-NOV-2023
10.45 LT started sludge pump; 12.30 LT stopped sludge pump
Signature, John Perfect, Chief Engineer, 21-NOV-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
25

25.

C : Collection, transfer and disposal of oil residues (sludge)
Write the draining of 0.30 m3 water from an oil residue (sludge) tank listed
under item 3.1 to a bilge water holding tank listed under item 3.3
Date
21-DEC-2023
Code Item
No.
C
12.2
Record of operations/signature of officer in charge
0.30 m3 water drained from Sludge Tank (Fr. 32-35, P), 5.00 m3 retained,
to Bilge Holding Tank (Fr. 11-18, C) retained in tank 6.20 m3
Signature, Tom Best, Third Engineer, 21-DEC-2023
Signature, John Perfect, Chief Engineer, 21-DEC-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
26

26.

C : Collection, transfer and disposal of oil residues (sludge)
Write the transfer of 0.70 m3 of sludge from the Incinerator Waste Oil Settling Tank
to Incinerator Waste Oil Service Tank both listed under item 3.1 and then the
incineration of 0.05 m3 of sludge in the Incinerator*
Date
Code
21-DEC-2023
C
Item
No.
12.2
21-DEC-2023
C
12.3
Record of operations/signature of officer in charge
0.70 m3 sludge transferred from Incinerator Waste Oil Settling Tank (Fr. 17-19, S)
0.60 m3 retained,
to Incinerator Waste Oil Service Tank (Fr. 17-19, S) retained in tank 0.90 m3
Signature, John Perfect, Chief Engineer, 21-DEC-2023
0.05 m3 sludge from Incinerator Waste Oil Service Tank (Fr. 17-19, S)
0.85 m3retained,
Burned in Incinerator for 1.1 hour
Signature, John Perfect, Chief Engineer, 30-DEC-2023
* Incinerator’s nominal burning rate : 0.05 m3 per hour
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
27

27.

D : Non-automatic starting of discharge overboard, transfer or disposal
otherwise of bilge water which has accumulated in machinery spaces
13. Quantity discharged, transferred or disposed of, in m3
14. Time of discharge, transfer or disposal (start and stop)
15. Method of discharge, transfer, or disposal:
.1. through 15 ppm equipment (state position at start and end)
.2. to reception facilities (identify port)
.3. to slop tank or holding tank or other tank(s) (indicate tank(s);
state quantity retained in tank(s), in m3)
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
28

28.

D : Non-automatic starting of discharge overboard, transfer or disposal
otherwise of bilge water which has accumulated in machinery spaces
Write the pumping of 0.50 m3 of bilge water from engine-room bilge wells to a
tank listed under item 3.3
Date
Code
21-DEC-2023
D
Item
No.
13
14
15.3
Record of operations/signature of officer in charge
0.50 m3 bilge water from engine-room bilge wells,
Start: 09:15 LT stop: 09:25 LT
To Bilge Holding Tank (Fr. 11-18, C) retained in tank 6.40 m3
Signature, Tom Best, Third Engineer, 21-DEC-2023
Signature, John Perfect, Chief Engineer, 21-DEC-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
29

29.

D : Non-automatic starting of discharge overboard, transfer or disposal
otherwise of bilge water which has accumulated in machinery spaces
Write the pumping of 1.50 m3 of bilge water from Bilge Holding Tank to Sludge
Tank by means of a portable pump
Date
Code
Item
No.
Record of operations/signature of officer in charge
21-DEC-2023
D
13
14
15.3
21-DEC-2023
C
11.1
11.2
11.3
11.4
1.50 m3 bilge water from Bilge Holding Tank (Fr. 11-18, C), now 4.40 m3
Start: 09:15 LT, stop: 09:45 LT
Collected in Sludge Tank (Fr. 32-35, P), retained in tank 6.80 m3
Signature, Tom Best, Third Engineer, 21-DEC-2023
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Sludge Tank (Fr. 32-35, P)
10.40 m3
6.80 m3
1.50 m3 collected from Bilge Holding Tank (Fr. 11-18, C)
Signature, Tom Best, Third Engineer, 21-DEC-2023
Signature, John Perfect, Chief Engineer, 21-DEC-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
30

30.

D : Non-automatic starting of discharge overboard, transfer or disposal
otherwise of bilge water which has accumulated in machinery spaces
Write the pumping of 1.50 m3 bilge water overboard from tank listed under item 3.3
Date
Code
21-DEC-2023
D
Item
No.
13
14
15.1
Record of operations/signature of officer in charge
1.50 m3 bilge water from Bilge Holding Tank (Fr. 11-18, C),
Capacity 28.60 m3 , 4.40 m3 retained
Start: 09:15 GMT, 10:15 LT stop: 09:45 GMT, 10:45 LT
Through 15 ppm equipment overboard
Position start: 33 deg 25 min N, 029 deg 31 min E
Position stop: 33 deg 25 min N, 029 deg 36 min E
Signature, John Perfect, Chief Engineer, 21-DEC-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
31

31.

F : Condition of the oil filtering equipment
19. Time of system failure*
20. Time when system has been made operational
21. Reasons for failure
*The condition of the oil filtering equipment covers also the alarm
and automatic stopping devices, if applicable
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
33

32.

F : Condition of the oil filtering equipment
Write a failure and a restoration of OCM
Date
Code
21-DEC-2023
F
Item
No.
19
Record of operations/signature of officer in charge
20
Unknown
21
Failure of OCM
14:15 GMT
Signature, John Perfect, Chief Engineer, 21-DEC-2023
21-DEC-2023
I
Overboard valve No 7V from 15 ppm bilge water separator unit sealed,
Seal No.:270001 *
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Date
Code
23-DEC-2023 F
Item No.
19
20
21
Record of operations/signature of officer in charge
14:15 GMT, 21-DEC-2023
18:00 GMT
Failure of OCM
Signature, John Perfect, Chief Engineer, 23-DEC-2023
*Note: if the valve was sealed before the failure of the OWS, a new entry of the
sealing of the overboard valve is not required.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
34

33.

G : Accidental or other exceptional discharges of oil
22. Time of occurrence
23. Place or position of ship at time of occurrence
24. Approximate quantity and type of oil
25. Circumstances of discharge or escape, the reasons
therefore and general remarks
Examples of Circumstances of discharge include:
• Oil Content Meter failure.
• Fuel tank overflow.
• Ruptured bunkering hose/flange.
• Fuel tank leakage (due to collision or grounding)
• Use of the emergency bilge suction in emergency
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
35

34.

G : Accidental or other exceptional discharges of oil
Write an accidental discharge of 50 liters of oil, due to OCM failure *
Date
Code
21-DEC-2023
G
Item
No.
22
23
24
25
Record of operations/signature of officer in charge
15:10 GMT, 16:10 LT
Position: 33deg 25min N, 27deg 30min E
Oily bilge water 0.050 m3
Oil Content Monitor failure
Signature, John Perfect, Chief Engineer, 21-DEC-2023
* The quantity of accidental discharge under item 24 may be unknown
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
36

35.

H : Bunkering of fuel or bulk lubricating oil
26. Bunkering:
.1. Place of bunkering
.2. Time of bunkering
.3. Type and quantity of fuel oil and identity of tank(s)
[state quantity added, in tonnes and total content of tank(s)]
.4. Type and quantity of lubricating oil and identity of tank(s)
[state quantity added, in tonnes and total content of tank(s)]
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
37

36.

H : Bunkering of fuel or bulk lubricating oil
Use the following BDN and write the entry in the ORB
In case the ISO standard is not mentioned in BDN, it could be retrieved from the
bunker supplier or charterers or operations department.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
38

37.

H : Bunkering of fuel or bulk lubricating oil
The Bunkering was split to 450 MT and 350.799 MT in two of your ship’s MDO tanks
Date
Code
15-OCT-2023
H
Item
No.
26.1
26.2
26.3
Record of operations/signature of officer in charge
ANTWERP
Start 15-OCT-2023, 09:40 LT, Stop 15-OCT-2023, 16:10 LT
800.799 MT of ISO 8217 MDO 0.0944% S bunkered in tanks:
450 MT added to No1 MDO Tank (Fr. 10-14, S) now containing 650.544 MT
350.799 MT added to No2 MDO Tank (Fr. 10-14, P) now containing 453.4 MT
Signature, John Perfect, Chief Engineer, 15-OCT-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
39

38.

H : Bunkering of fuel or bulk lubricating oil
The Bunkering of 8 MT of Bulk Lube Oil Shell Alexia 40 XC to storage tank
Date
Code
10-OCT-2023
H
Item
No.
26.1
Record of operations/signature of officer in charge
26.2
26.4
Start 10-OCT-2023, 10:00 LT, Stop 10-OCT-2023, 10:40 LT
8 MT Shell Alexia 40 XC bunkered in tank:
8 MT added to No1 LO Storage Tank (Fr. 10-12, P) now containing 15 MT
Signature, John Perfect, Chief Engineer, 15-OCT-2023
PIREAUS
In case of supply of Lube oil in drums, entry in the ORB is not required.
Upon transferring the lube oil from drums to ship tanks, an entry under code H
should be made in the ORB.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
40

39.

I : Additional operational procedures and general remarks
Pumping oily bilge water to a tank listed in item 3.3 in Supplement of the IOPPC
(other than from engine room bilges)
De-bunkering of Fuel oil
De-bunkering of Lube oil
Sealing the overboard valve from 15 ppm bilge water separator unit
Breaking the seal of the overboard valve from 15 ppm bilge water separator unit
Testing OWS and OCM
Weekly declaration of bilge water holding tank listed in item 3.3 in the Supplement
of the IOPPC (Required by CSM)
Entry pertaining to an earlier missed operational entry
Unsealing and sealing portable pumps for the purpose of transferring ER wastes
Adding wash waters into Bilge Holding Tank during cleaning
Statement indicating that the incineration or the Overboard Discharge via OWS was
carried out for the test purpose.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
41

40.

I : Additional operational procedures and general remarks
Write the weekly inventory of Bilge Water Tank
Date
Code
21-DEC-2023
I
Item
No.
Record of operations/signature of officer in charge
Weekly Inventory of Bilge Holding Tank (Fr. 11-18, C)
Capacity 28.60 m3 , 5.90 m3 retained
Signature, Tom Best, Third Engineer, 21-DEC-2023
Signature, John Perfect, Chief Engineer, 21-DEC-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
42

41.

I : Additional operational procedures and general remarks
Write the pumping of 15 m3 oily bilge water from a Cargo Hold bilge holding tank to a
tank listed under item 3.3
Date
Code
21-DEC-2023
I
Item
No.
Record of operations/signature of officer in charge
15 m3 oily bilge water from Cargo Hold bilge holding tank to Bilge Holding
Tank (Fr. 11-18, C)
Signature, John Perfect, Chief Engineer, 21-DEC-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
43

42.

I : Additional operational procedures and general remarks
Write the pumping of 1.50 m3 bilge water overboard from tank listed under item 3.3,
with unsealing and sealing the overboard valve
Date
Code
21-DEC-2023
I
21-DEC-2023
I
21-DEC-2023
I
21-DEC-2023
I
Item
No.
Record of operations/signature of officer in charge
Tank sounding of Bilge Holding Tank (Fr. 11-18, C), 5.90 m3 retained
Signature, Tom Best, Third Engineer, 21-DEC-2023
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Preoperational test of OWS and OCM via re-circulation carried out per company
procedure MSOPR-11.2
Start 09:00 GMT, 10:00 LT Stop 09:15 GMT, 10: 15 LT,
equipment found operating satisfactorily
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Tank sounding of Bilge Holding Tank (Fr. 11-18, C), 5.90 m3 retained
Signature, Tom Best, Third Engineer, 21-DEC-2023
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Overboard valve No 7V from 15 ppm bilge water separator unit unsealed for
normal operation of 15 ppm unit, Seal No.:260999
Signature, John Perfect, Chief Engineer, 21-DEC-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
44

43.

I : Additional operational procedures and general remarks
Write the pumping of 1.50 m3 bilge water overboard from tank listed under item 3.3,
with unsealing and sealing the overboard valve
Date
Code
21-DEC-2023
D
Item
No.
13
14
15.1
21-DEC-2023
I
21-DEC-2023
I
Record of operations/signature of officer in charge
1.50 m3 bilge water from Bilge Holding Tank (Fr. 11-18, C)
Capacity 28.60 m3 , 4.40 m3 retained
Start: 09:20 GMT, 10:20 LT stop: 09:50 GMT, 10:50 LT
Through 15 ppm equipment overboard
Position start: 33 deg 25 min N, 029 deg 31 min E
Position stop: 33 deg 25 min N, 029 deg 36 min E
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Overboard valve No 7V from 15 ppm bilge water separator unit sealed, Seal No.:270001
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Actual discharge was carried out for the purpose of a Monthly testing of OWS and OCM
as required by Company’s Procedure (MSOPR-11.5)
Signature, John Perfect, Chief Engineer, 21-DEC-2023
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
45

44.

I : Additional operational procedures and general remarks
Write the whole procedure for the annual testing of the OWS via re-circulation
Date
Code
21-DEC-2023
I
21-DEC-2023
I
21-DEC-2023
I
Item
No.
Record of operations/signature of officer in charge
Tank sounding of Bilge Holding Tank (Fr. 11-18, C), 5.90 m3 retained
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Annual test of OWS & OCM via recirculation carried out in presence of TSI John Super
per procedure MSOPR-11.4, start: 09:00 GMT, 10:00 LT stop: 10:00 GMT, 11:00 LT
equipment found operating satisfactorily
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Tank sounding of Bilge Holding Tank (Fr. 11-18, C), 5.90 m3 retained
Signature, John Perfect, Chief Engineer, 21-DEC-2023
Do not forget: the “alarm print-out” to be appended in the relevant page of the ORB
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
46

45.

Section III
Electronic ORB
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
47

46.

Electronic Oil Record Book (be-ORB)
The electronic ORB is a software application designed to facilitate
accurate ORB entries into an efficient electronic format.
The electronic ORB is a ship-specific program developed for each vessel.
The electronic ORB does not substitute the hard-copy ORB but serves as
its backup and training tool.
The electronic ORB complies with the MARPOL Annex I regulations 17
and 36 and with MEPC.1/Circ.736/Rev.2
When the initialised beORB is launched the splash screen displays the Vessel
name at the top right corner and the version and module type “Vessel
Name”,“(v)” at the bottom.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
48

47.

Electronic Oil Record Book (e-ORB)
If some of the values are not valid then the corresponding cells are filled
with red colour indicating that you have to correct the values and click
the Save – Close button.
When all values are valid, the initialisation is completed and a
verification message is displayed
New ORB Entry form is available through the beORB launch splash screen
and “Main Ribbon”.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
49

48.

Electronic Oil Record Book (e-ORB)
When completed with code's textbox values, click Validate.
Textboxes with valid values are coloured with green fill colour.
Invalid information is coloured with red fill colour.
Review red text boxes and
validate values until Save / Close
command button is enabled.
Once everything is OK and you
are sure that supplied values are
accurate click the Save / Close
button.
Print Preview window with the saved ORB entries is displayed formatted for
transfer to the handwritten ORB.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
50

49.

Section IV
Implementation
and Error
Examples
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
51

50.

Implementation and Error Examples
Find the errors in the following wrong ORB entries found in CSM ships
Date
Code Item
No.
23-JULY-2023 D
13
14
15.3
Month format 3
capital letters - JUL
Bilge
water
instead
of
Record of operations/signature of officer in charge
water bilge
0.83 m3 water bilge from engine room bilge
wells, start 11:00 H, stop 11:11 H
to Bilge Tank 59 FR 20-24 (C), retained in tank 3.23 m3
Signature, Jim Error, Chief Engineer, 23-JULY-2023
The line 14 / START ….should be
in the following line from
“WELLS”
Time should be recorded in
LT – H is not correct
Month format 3
capital letters - JUL
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
52

51.

Implementation and Error Examples
Find the errors in the following wrong ORB entries found in CSM ships
Date
Code
15 Aug 2023
I
Item
No.
Hyphen between
date, month and
year
Month in 3 capital
letters - AUG
Record of operations/signature of officer in charge
…and sealed. Seal N 129331
Signature, Jim Error, Chief Engineer, 15 Aug 2023
The date and code should
not be recorded as entry
continues from previous
page
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
Hyphen between
date, month and
year
Month in 3 capital
letters - AUG
53

52.

Implementation and Error Examples
Find the errors in the following wrong ORB entries found in CSM ships
Date
Code
26 JUL 2023
C
Hyphen between
date, month and
year
Item
No.
12.3
Record of operations/signature of officer in charge
0.015 m3 sludge from Incinerator Waste Oil Tank FR 6-8 (S),
0,085 m3 retained
Burned in Incinerator for 00:21 hours
Signature, Jim Error, Chief Engineer, 26-JUL-2023
Time used for burning sludge recorded under code C 12.3 should be
in format XX.YY HOURS, where YY is the decimal part of an hour.
For instance 0 hour 21 minutes should be recorded as 00.35 Hours.
However, Liberian Flag requires that the format used is HH Hours
MM Minutes, for example 01 Hours 30 Minutes.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
54

53.

Implementation and Error Examples
Find the errors in the following wrong ORB entries found in CSM ships
Date
Code
05-JUL-2023
C
Item
No.
11.4
Record of operations/signature of officer in charge
2.60 m3 collected manually from Bilge Tank Fr 28-32 (P)
Signature, Jim Error, Chief Engineer, 05-JUL-2023
The entries under
code 11.1, 11.2, 11.3
are missing
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
55

54.

Implementation and Error Examples
Find the errors in the following wrong ORB entries found in CSM ships
Date
Code Item
No.
04-JULY-2023 D
13
14
15.1
Record of operations/signature of officer in charge
5.30 m3 bilge water from Bilge Holding Tank (Fr. 28-32, P),
Capacity 33.90 m3 , 2.60 m3 retained
LT should be added
Start: 08:45 GMT, stop: 13:30 GMT
Month format 3
Through 15 ppm equipment overboard
capital letters - JUL
Position start: LAT 35 43.3 N, LONG 017 20.6 E
Position stop: LAT 36 03.0 N, LONG 016 05.3 E
Signature, Andy Substitute, 2nd Engineer, 04- JULY- 2023
Month format 3
capital letters - JUL
Overboard discharge via OWS should be performed by the Chief Engineer,
who should then make the entry in the ORB, as per MSOPR-11.2
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
56

55.

Implementation and Error Examples
Find the errors in the following wrong ORB entries found in CSM ships
Date
Code
04-MAY-2023
I
Item
No.
Record of operations/signature of officer in charge
Manual collection 0,02 m3 of a non-liquid sludge slurry from
the Bilge Holding Tank (C) FR 13-20 and considered as waste.
Signature, Jim Error, Chief Engineer, 04-MAY-2023
The “of”, “a” and “the” should not be recorded;
Instead of: “considered as waste” it would be more appropriate
to write “for further processing as garbage category F”
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
57

56.

Implementation and Error Examples
Find the errors in the following wrong ORB entries
Date
Code
23-JAN-2023 C
Item
No.
11.1
23-JAN-2023 C
11.2
23-JAN-2023 C
11.3
Record of operations/signature of officer in charge
Sludge Tank (Fr. 32-35, P)
Oily Bilge Tank (Fr. 18-25, P)
Incinerator Waste Oil Service Tank (Fr. 17-19, S)
10.40 m3
8.60 m3
1.50 m3
5.90 m3
2.30 m3
1.30 m3
Signature, Jim Error, Chief Engineer, 23-JAN-2023
Weekly inventory of oil residues tanks should be recorded in
ORB as separate entries for each tank (as in slide #26)
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
58

57.

Implementation and Error Examples
Find the errors in the following wrong ORB entries
Date
Code Item
No.
11-JUN-2023 C
13
14
15.1
Wrong Code
Correct Code is D
11-JUN-2023 I
Missing
“bilge
water”
Record of operations/signature of officer in charge
12.2 m3 from Bilge Holding Tank frame 11-18 capacity 27.2 m3,
5.7 m3 retained
Start 08:15 LT – Stop 11:00 LT
To Deck Residual Tank Frame 43-45, retained in tank 12.2 m3
Signature, Jim Error, Chief Engineer, 11- JUN- 2023
Deck Residual Tank Frame 43-45, retained in tank 12.2 m3
Signature, Jim Error, Chief Engineer, 11- JUN- 2023
Wrong Item No
Correct is 15.3
“of capacity of 27.2 m3” is not required
An empty line is left between successive entries
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
59

58.

Implementation and Error Examples
Find the errors in the following wrong ORB entries
Date
10-JUL-2023
10-JUL-2023
Code Item
No.
C
11.1
11.2
C
11.3
C
11.1
C
11.2
C
11.3
The 3 Codes C are not
required, only the first
Record of operations/signature of officer in charge
Foil Overflow (Fr. 38-40, P),
19.6 m3
3.9 m3
W.O. Service TK (F23-F15)
2.0 m3
1.6 m3
Signature, Jim Error, Chief Engineer, 10- JUL- 2023
Signature, Name, Rank
and date are missing
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
Should be recorded Waste
Oil Service Tank as in IOPP
60

59.

Implementation and Error Examples
Find the errors in the following wrong ORB entries
Date
15-JUL-2023
Code Item
No.
C
11.1
11.2
11.3
C
11.1
11.2
11.3
Record of operations/signature of officer in charge
Fuel Oil Overflow (Fr. 38-40, P),
19.6 m3
2.7 m3
Signature, Jim Error, Chief Engineer, 15-JUL-2023
W.O. Service TK (F23-F15)
2.0 m3
1.1m3
Signature, Jim Error, Chief Engineer, 15-JUL-2023
Date is missing
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
Should be recorded Waste Oil
Service Tank, as in IOPP
61

60.

Implementation and Error Examples
Find the errors in the following wrong ORB entries
Date
Code Item
No.
20-SEP-2023 D
13
14
15.3
Record of operations/signature of officer in charge
4.50 m3 bilge water
Started: 08:15 LT, stopped: 09:05 LT
To Bilge Hold’g R (F11-F18) CAP 27.2 m3 ROB 18.5 m3
Signature, Jim Error, Chief Engineer, 20-SEP-2023
bilge water from ………
Should be recorded To Bilge Holding Tank (F11F18) R, retained in tank 18.5 m3
Should be recorded Start:
08:15 LT, stop: 09:05 LT
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
62

61.

Implementation and Error Examples
Find the errors in the following wrong ORB entries
Date
18 AUG 2023
Code Item
No.
I
Record of operations/signature of officer in charge
Overboard valve (RG50) from 15 ppm Oily Water Separator
unsealed. Signature, Jim Error, Chief Engineer, 18 AUG 2023
Hyphen between
date, month and
year
Overboard valve (RG50) from 15
ppm bilge water separator unit
unsealed for normal operation of
15 ppm unit, seal No 260999
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
Hyphen between
date, month and
year
Signature, Name, Rank and date should be
recorded in a separate line
63

62.

Implementation and Error Examples
Find the errors in the following wrong ORB entries
Date
18-NOV-2023
Code Item
No.
I
Record of operations/signature of officer in charge
8 kgs oily rags incinerated for 15 min
Signature, Jim Error, Chief Engineer, 18-NOV-2023
The incineration of garbage shall be recorded in the Garbage Record
Book and not in the ORB
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
64

63.

Implementation and Error Examples
Find the errors in the following wrong ORB entries
Date
Code
12-DEC-2023
C
Item
No.
12.2
Record of operations/signature of officer in charge
0.6 m3 residues from O.B Tk (F20-F29) Cap.15.7 m3 ROB: 9.1 m3
and 0.4 m3 sludge from Sludge Tk (F29-F37) Cap. 13.8 m3
ROB: 8.0 m3 , transferred to W.O. Serv Tk (F13-F15) Cap: 2.0 m3
ROB 1.6 m3
Signature, Jim Error, Chief Engineer, 12-DEC-2023
0,6 m3 of residues and 0,4 m3 of sludge transferred
to waste oil service tank are two quantities that
must be clearly mentioned in two different entries
The wording of the tanks probably is not as in item 3.1 and 3.3
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
Should be recorded 9.1 m3
retained
Should be recorded 8.0 m3
retained
Should be recorded 1.6 m3
retained
65

64.

Implementation and Error Examples
Find the errors in the following wrong ORB entries
To read: 12.2 m3 bilge water from Bilge Holding Tank (frame 11-18), 5.7 m3 retained
Date
Code Item
No.
11-JUN-2023 D
13
14
15.3
12-JUN-2023 I
Record of operations/signature of officer in charge
12.2 m3 from Bilge Holding Tank frame 11-18 of capacity of 27.2 m3 Quantity retained 5.7 m3
Start 08:15 HRS – Stop 11:00 HRS
Transferred to Deck Residual Tank Frame 43-45 of Capacity of 77.1 m3
Quantity retained 12.2 m3
LT should be recorded
Signature, Jim Error, Chief Engineer, 11- JUN- 2023
instead of HRS
Residual tank frame:43-45 of capacity of 77.1 m3 Quantity retained in tank 0.0 m3
Signature, Jim Error, Chief Engineer, 12- JUN- 2023
On 11.06.2023: 12.2m3 of bilge water transferred to
Deck Residual Tank
On 12.06.2023 : in weekly inventory 0.0 m3 retained in the same tank. There is no relevant entry for
disposal of oil residues to shore facilities or any other operation during the in-between period of time
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
66

65.

Implementation and Error Examples
Find the errors in the following wrong ORB entries
Date
Code Item
No.
Record of operations/signature of officer in charge
14-SEP-2023
I
14-SEP-2023
D
Overboard valve No 7V from 15 ppm bilge water separator unit unsealed
Tank sounding and test
Seal No.:270001
of OWS via reFor normal operation of 15 ppm unit
circulation prior
Signature, Jim Error, Chief Engineer, 14-SEP-2023
1.50 m3 bilge water from Bilge Holding Tank (Fr. 11-18, C), discharge overboard
Capacity 28.60 m3 , 4.40 m3 retained
should be conducted
Start: 09:15 GMT, stop: 09:45 GMT
and recorded
Through 15 ppm equipment overboard
Position start: 33 deg 25 min N, 029 deg 31 min E
Position stop: 33 deg 25 min N, 029 deg 36 min E LT should be added
Signature, Jim Error, Chief Engineer, 14-SEP-2023
Overboard valve No 7V from 15 ppm bilge water separator unit sealed
Seal No.:270001
The same seal was used
Signature, Jim Error, Chief Engineer, 14-SEP-2023
after unsealing
13
14
15.1
14-SEP-2023
I
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
67

66.

Section V
Oil Record Book
Part II
Fundamentals and
Additional Items
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
68

67.

Identification of Codes
A : Loading of oil cargo
B : Internal transfer of oil cargo during the voyage
C : Unloading of oil cargo
D : Crude Oil Washing (COW Tankers only)
E : Ballasting of cargo tanks
F : Ballasting of dedicated Clean Ballast Tanks (CBT Tankers only)
G : Cleaning of cargo tanks
H : Discharge of dirty ballast water contained in cargo tanks
I : Discharge of water from slop tanks into the sea
J : Collection, Transfer and Disposal of residues & oily mixtures not otherwise dealt with
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
69

68.

Identification of Codes
K : Discharge of clean ballast contained in cargo tanks
L : Discharge of ballast from dedicated clean ballast tanks (CBT Tankers only)
M : Condition of Oil Discharge Monitoring and Control System
N : Accidental or other exceptional discharge of oil
O : Additional operational procedures and remarks
For tankers engaged in specific trades
P : Loading of Ballast Water
Q : Re-allocation of ballast water within the ship
R : Ballast water discharged to reception facility
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
70

69.

Let’s see some examples of ORB-II entries
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
71

70.

A : Loading of Cargo
Date
18-NOV-2023
Code
(letter)
A
Item
(number)
1
2
3
Record of operations/signature of officer in charge
Arzew
Crude Oil – COT 1P, COT1S, COT2P, COT2S, COT3P, COT3S,
COT4P, COT4S, COT5P, COT5S, COT6P, COT6S, Slop Tank P,
Slop Tank S
Quantity added 165105 m3 at 15O C
Total contents of tanks 165105 m3
Signature, John Perfect, Chief Officer, 18-NOV-2023
Quantities recorded in accordance with ship’s ullage report
A3: Entry to include “quantity added” AND “total content of tanks”. The difference between quantity loaded
and total content shows the on-board quantity before loading
Type of cargo as per B/L
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
72

71.

A : Loading of Cargo
Date
18-NOV-2023
Code
(letter)
A
21-NOV-2023
A
Item
(number)
1
2
3
1
2
3
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
Record of operations/signature of officer in charge
Rotterdam
VGO – COT1P, COT1S, COT3P, COT3S, COT4P, COT4S, COT6P, COT6S
Quantity added 65577.4 m3 at 15O C
Total content of tanks 65577.4 m3
Signature, John Perfect, Chief Officer, 18-NOV-2023
Amsterdam
MDO – COT2P, COT2S, COT5P, COT5S
Quantity added 331714.5 m3 at 15O C
Total content of tanks 33714.5 m3
Signature, John Perfect, Chief Officer, 21-NOV-2023
73

72.

B : Internal transfer of oil cargo during the voyage
Date
18-MAY-2023
Code
(letter)
B
Item
(number)
4.1
4.2
5
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
Record of operations/signature of officer in charge
From: COT3P
To: COT5P, 1600 m3 transferred, total
quantity of tank: 9600 m3
COT3P – quantity retained: 7500 m3
Signature, John Perfect, Chief Officer, 18-MAY-2023
74

73.

C : Unloading of Oil Cargo
Date
19-MAY-2023
Code
(letter)
C
Item
(number)
6
7
8
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
Record of operations/signature of officer in charge
Rotterdam
COT1P, COT1S, COT2P, COT2S, COT3P, COT3S, COT4P, COT4S, COT5P, COT5S,
COT6P, COT6S, Slop Tank P
Slop Tank S
Yes
Signature, John Perfect, Chief Officer, 19-MAY-2023
75

74.

D : Crude Oil Washing
Date
20-MAY-2023
Code
(letter)
D
Item
(number)
9
10
11
12
13
14
15
16
17
Record of operations/signature of officer in charge
If COW at sea, LAT & LONG should be recorded
Kawasaki
COT3P
4
10:00 LT
Multi stage, 2 Pass, 50o- 0o-50o
8 Bar
10:30 LT
Dipping with closed type sounding rod
None
Signature, John Perfect, Chief Officer, 20-MAY-2023
To be completed for each tank being crude oil washed
Code C and Code D must be recorded and signed separately, despite that COW is the last stage of discharge
operation (first all the Code C entries followed by the Code D entries separately for each tank)
Pressure measurement may also be recorded with other recognized units (MPa, Kgf/cm2 or lb/ft2)
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
76

75.

E : Ballasting of cargo tanks
Date
18-MAY-2023
Code
(letter)
E
Item
(number)
18
19.1
19.2
19.3
Record of operations/signature of officer in charge
Position at start: LAT 37° 50’.3 N, LONG 153° 00’.5 E
Position at end: LAT 37° 59’.3 N LONG 158° 17’.2 E
COT4P, COT4S
Start: 08:30 LT, end: 23:40 LT
6500 m3 COT4P, 6100 m3 COT4S
Signature, John Perfect, Chief Officer, 18-MAY-2023
As per MARPOL/Annex I/Reg.18.3: In no case shall ballast water be carried in cargo tanks, except:
On severe weather conditions, and for the safety of the ship, upon Master’s opinion
In exceptional cases
Reg. 18 applies to every crude oil tanker of 20,000 tonnes DWT and above and product carrier of 30,000 tonnes
DWT and above, delivered after 1 June 1982.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
77

76.

O : Hydro-pressure Testing COW system
Date
18-NOV-2023
Code
(letter)
O
Item
(number)
Record of operations/signature of officer in charge
COW piping system satisfactorily hydro-pressure tested
at 12.5 kg/cm2, no leakage occurred
Signature, John Perfect, Chief Officer, 18-NOV-2023
COM-Part B-07, 7.7 Tank Washing Machines and Lines
Before arriving in a port where it is intended to crude oil wash, the tank washing system should be pressure tested
to normal working pressure and examined for leaks. Crude oil washing is normally carried out with a pressure of
10 kg/cm2 on the washing line; the line should therefore be tested to 12.5 kg/cm2.
IMO Resolution A. 1155(32), 15 December 2021
8 Leakage on deck
PSCOs should ensure that the COW piping system has been operationally tested for leakage before cargo
discharge and that the test has been noted in the ship's ORB.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
78

77.

Other Operations
Taking water into slop tank for the purpose of cargo tank washing is not considered as
ballasting operation and must be entered under code O.
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
79

78.

Ballasting of cargo tanks – Exceptions
Exceptional cases:
When combination carriers are required to operate beneath loading or unloading gantries
When tankers are required to pass under a low bridge
When a local port or canal regulations require specific draughts for safe navigation
When loading and unloading arrangements require the tanker to be a draught deeper than that
achieved when segregated ballast tanks are full
Close-up inspection or/and steel thickness measurement using rafts where permitted by the
rules.
Tank hydrostatic pressure tests
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
80

79.

Section VI
Summary of
ORB-I
Instructions
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
81

80.

Recommendations & Guidance for ORB entries
We write the capacity of the tanks when using:
• Code D 13, 14, 15.1: Discharge through 15 ppm OWS
• Code D 13, 14, 15.2: Disposal to Reception Facilities
• Code C 11.1, 11.2, 11.3: Weekly inventory of the
sludge
• Code I: Weekly inventory of the bilges
We don’t write the capacity of the tanks when using:
• Code D 13, 14, 15.3: Transfer from bilge wells to a bilge tank
or transfer from tank to tank (except transfer from tank listed
in item 3.3 to deck/cargo slop tank in case for tankers)
• Codes C 12.x: Transfer or disposal of sludge
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
82

81.

Common deficiencies related to ORB entries
Wrong entries for the transfer of bilge water
Weekly ROB entries of inventories of sludge and bilge water
does not correspond with E/R Waste Tank sounding Log records
Missing entries for the transfer of the contents of the Tanks which were
overflowed
Scratches and overwriting in the ORB
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
83

82.

Common deficiencies related to ORB entries
Sounding of Bilge Holding Tank before and after OWS / OCM test not recorded
Wrong codification
Operation of Incinerator not properly recorded
Entries of the tanks descriptions not according to the IOPPC Supplement
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
84

83.

Recommendations & Guidance for ORB entries
Entries of weekly inventories must be accurate and agree with records in the ER
Waste Tank Sounding Logbook
When transfer sludge to Deck Slop tank, match carefully the entries within both
ORBs (Engine and Deck)
Entries in the ORB Part I (Engine) must be accurate and in line with the records of
the MEMORY CARD where provided.
The OCM internal clock shall be checked against GMT.
The local and the GMT time must be inserted in the ORB when OWS / OCM is
being operated
Bunkering operations must be signed by the C/E (MSOPR-9.1)
The name of what we transfer must be recorded in full (e.g. Sludge from, Water
drained from, Bilge water from)
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
85

84.

Recommendations & Guidance for ORB entries
Collection of oil residues from Scavenge air box drain tank, if the tank is not listed
in the IOPPC Supplement, to a tank listed in IOPPC Supplement under item 3.1,
must be recorded in the ORB Part I, in a period of 2-3 days under manual operation
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
86

85.

Recommendations & Guidance for ORB entries
Special attention should be paid to:
OWS rate: recorded quantities of bilge water managed, duration of operation
and OWS capacity
Incinerator rate: recorded quantities of sludge managed, duration of
operation and Incinerator’s capacity
Bunkering: make an ORB entry of bunkering upon completion of the
operation. Quantity of bunkers or lubricants should be entered in metric tons
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
87

86.

Recommendations & Guidance for ORB entries
The Bilge Primary Unit (BPU) forms part of the Integrated Bilge Water Treatment Systems (IBTS).
BPU should be kept full unless it requires fabric maintenance, internal cleaning or repairs of fittings and structures.
Valves #1 & #2 should be kept open for draining skimmed oil by gravity from BPU to Sludge Holding Tank. The valve
# 3 should be kept open for draining water to Bilge Water Holding Tank (BHT).
There is no need to record the drainage of skimmed oil to Sludge Holding Tank and drainage of oily bilge water from
BPU to BHT in the ORB.
Transfer of bilge water from ER bilge wells to BHT via BPU should be recorded under codes D.13, 14, 15.3 per
example #10 of the MEPC.1/Circ.736/Rev.2.
The increase in the quantity of Sludge Holding Tank due to drainage of skimmed oil from BPU is covered by weekly
inventories of sludge tanks.
Inspection Hole
Valve #3
Valve #1
Valve #2
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
88

87.

Violation Consequences
Falsifications of entries in the Oil Record Book are a
violation of the law
Wrong entries in the ORB are suspicious of
environmental violations, lead to MARPOL
investigations and when violations are discovered
heavy fines and / or imprisonment are imposed
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
89

88.

Thank you for your
attention
Any questions?
© 2024 | COLUMBIA Shipmanagement | Prepared by Alpha Marine Consulting PC | Revision 2 |January 2024
90