Closing meeting template

1. WISE² Close-out Meeting

²
WISE
Close-out Meeting
Integrated Wise and
12 basic STD + Hazardous Energies
compliance audit
Site – Date
Compliance auditors team
13/02/2017
Wise 13 element auditors team
DATE:
1

2.

Safety Contact
Time for safety….
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3. Wise² audit objectives

• On the 13 elements = focus on the leadership of Safety
• Assess the evolution of Safety Culture at the Site
• Review the implementation of the recommendations from
previous audit
• Identify and define key actions to do to sustain improvement
of Safety Culture
• Share good practices
• The 12 basics and Hazardous Energies Standards
• Reinforce the level of compliance against Corporate standards
with the goal of preventing severe accidents
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4. Best Practices

BEST PRACTICES DESCRIPTION ILLUSTRATED
WITH PICTURES
13/02/2017
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5. Standards Compliance Assessment

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6. Risk Level

Each level is representative of the potential level of cause of an accident due to the
requirement if not complied with. These levels are fixed by default and cannot be changed.
Level 1: immediate cause of severe accident – to be corrected within one month
The finding can be the direct cause of a severe accident
Bad practice observed during the audit
Basic deficiency observed on an equipment or installation
Hazardous situation
Etc,…
Level 2: second level cause of severe accident – to be corrected within six months
The finding can be the indirect cause of a severe accident
Lack of or insufficient training provided to employees carrying out a hazardous task
Lack of or insufficient preventative maintenance program on equipment or installation
Lack or insufficient work permit
No emergency drill
Etc,…
Level 3: finding connected to a management system deficiency– to be corrected within one year
Lack of inventory
Lack of gap analysis
Lack of action plan
Lack of management of change
Etc,...
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7. Compliance Status

The Compliance status represents the level of compliance against the
requirement. Bad practies and hazardous situations are captured in the Basic
level.
Basic
• Requirement not implemented
Signifcant deficiencies identified, presenting significant risks
Bad practice observed, with significant risk
Hazardous situation observed presenting significant risk
Partial
• Implementation of requirement can be significantly improved
Significant
• Small deficiencies noted
Compliant
• Fully compliant with requirement
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8. SCORING

In case a level 1 requirement is quoted Basic, the evaluation of the whole
associated topic is capped at 50%.
The standards compliance audit score combining the 12 Basics standard and
the Hazardous Energy Standard is calculated as follows:
Overall standards compliance audit score
=
0,7 * average of 12 Basics standard score + 0,3 *
hazardous energy standard score
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9. SCORING

• Insert score Profile of the site from Excel report
COMPLIANCE SCORE
%
Work at heigtht
65%
Chemicals
50%
Confined spaces
85%
Explosive Environments
72%
Hazardous gases
30%
Fire & evacuation
Machine safety
55%
100%
Forklifts
95%
Racks & Pallets
70%
Trucks loading/unloading
63%
Trucks fleet
36%
Work permits
47%
12 BASICS SCORE
64%
HAZARDOUS ENERGIES SCORE
72%
CONBINED SCORE
66%
NUMBER OF REPEATED
FINDINGS
0
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10. Findings

• Insert description of findings illustrating
the topics where a score below 50%
has been obtained, with a specific focus
on Basic Level 1” findings
• Illustrate with pictures
DGRH/ Safety and WC / B Vercken/ Mar
2014
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11. Wise ² results

This matrix is designed so that it is able to integrate future Corporate H&S standards as they
are published.

12. Post-audit steps

1.
2.
3.
4.
5.
A copy of the report and of the close-out meeting
presentation is left on site
1. Warning: results are preliminary and may change after
review of the report by the ERM core team
You need to complete the critical action plan
The draft report is sent 3 weeks after the audit by ERM to the
site
You send ERM your comments on the draft report and the
completed critical action plan one week later
ERM validates the critical action plan (after potential
discussion with the site) and sends the final report to the site,
copy the H&S Branch Manager

13.

Thank you !!
DGRH/ Safety and WC / B Vercken/ Mar
2014
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