Technical Onboard Application

1.

Technical Onboard Application
Job’s Postponement
Job’s Postponement Request Procedure
Job’s Postponement Applied Rules
Job’s Postponement Request On Board
Job’s Postponement Request – Follow Up On Board
Job’s Postponement Request – Common Errors
Nov, 2013

2.

Job’s Postponement Applied Rules
Rules Applicable to calculation of max allowable postpone date
Jobs with Run Hrs periodicity :
max +15% - convert to average days as per last 3-months average run hrs per month
Jobs with Months periodicity (program to control it and not allow other):
a) max + 5 months for jobs with periodicity ≥ 36-months
b) max + 3 months for jobs with periodicity ≥ 12-35 months
c) max + 2 months for jobs with periodicity ≥ 4-11 months
d) max + 1 months for jobs with periodicity ≥ 2-3month
e) max +10-days for ≤ 1-month

3.

Job’s Postponement Request Prerequisite
Prerequisites
Running Hours to be updated before running of Jobs
Planning Selection Report (the last day of every month)
Step 1) Select Onboard Topics - choose Running Hours Input.
Step 2) Update and Save running Hours in all systems

4.

Job’s Postponement Request On Board
1. From Onboard Reports select
Jobs Scheduling
1
2. Choose Jobs Planning Selection
2
3. Define date , Crew (Deck or
Engine) & Select All Locations to
display all jobs or Select the
particular Location(s) you wish
and other parameters so as to
display the desired Jobs.
Note: if you choose date: today,
You have all the Overdue Jobs,
which you can select with Select All
button on the top.
4
4. Run Report.
5. Select One or More Jobs to
be postponed
3
Tip: With Red Bullet
are marked the
already Overdue Jobs.

5.

Job’s Postponement Request On Board
5. Select the Jobs you wish to
postpone (by clicking on each
job) & Press Postpone Jobs
button on Report’s header
5
6. Job Postponements - New
window pops up.
5
6
7
Date
7
Write in Reason
7. Scroll up & down between
selected Jobs to fill in
Postpone Date & Reason
(with Tab).
Tip: Check Maximum allowed
Postponement
Date
by
Pressing Info Button Next to
Date Box
The Message window displays
the maximum allowed Due
Date, calculating parameters
and applicable Rule for this
Job.

6.

Job’s Postponement Request On Board
8. Press Confirm Request.
9
Place in comments if any.
8
10
9. If there are No Errors then
pop up Update Description /
Comments window to write in
any additional info or
comments about Jobs in this
Request. It is Optional and can
be left Empty.
10. Press OK to save Request.
It will be sent to office for
approval.
Note: On the left side of every
job (underneath Subsystem)
Multiplicity Number is
shown to prevent any
confusion for same jobs
under different mult.no.
4

7.

Job’s Postponement Request – Follow Up On Board
1.
1
Status of Job Postponement Request is seen through Onboard Topics by selecting
Job Postponements.
2. Set From ,To date
3. Check All, or Closed or
2
Open in Show box
3
4. All requests matched to
above criteria are displayed
under Requests.
6
4
5
5. Select a Request or each
Request one by one.
7
Requested period
6. On right side is shown the
Status of Request, Finalized
or Not Finalized
8
7. Check Status of each Job in
7
8
8.
the Request – Approved or
Approved Cancelled by
tech.dept.
Check Approval Comments
set by tech.dept.

8.

Job’s Postponement Request – Follow Up On Board
• Yellow ball next to a Request
number in left Column means
Request is Not Finalized (Open).
• Green ball next to a Request
number in left Column means
Request is Finalized (Closed).
• Info Buttons
at header
displays the comment of
Requesting person onboard,
and the comment of Finalizing
person at the office, respectively.
• Info Button
next to
Postpone Date Box will display
the Maximum Allowed date
which is calculated by the
system, and Job’s applicable
rule according to Job’s periodicity.

9.

Job’s Postponement Request – Questions
Q1) What is the meaning of Orange Colour on Jobs Title in jobs Planning Selection?
Ans: This job is Approved and included in a Finalized postponement request. It can not
be re-selected for new postponement and will be auto removed from selection. Relevant
error window will be displayed.
Q2) What is the meaning of Green & Red lighted Date Due?
Ans: This Job is included in a past Postponement Request, which has been Finalized by
office. RED indicates that postponement has been rejected & GREEN that it is
approved. in In case of rejection, the Due Date reverts to initial Planned Due Date
automatically.
In case of approval the Due Date is set by approving person in Office. Initially is
displayed vessel’s requested date, but it can be altered before final Approval at Office.
Approved Due Date has to be at least one day after planned and not later than max
allowable.
See info button abt Maximum Date

10.

Job’s Postponement Request – Questions
Q3) What is the meaning of Light Yellow back coloured Jobs ?
Ans: These jobs are pending in a Job Card already in Progress and thus cannot be reselected.
Q4) Which type of Jobs can be selected for postponement?
Ans: All except Condition Jobs.

11.

Job’s Postponement Request – Common Errors
1. Error Message displayed when Confirm Request is pressed.
Ans: Press OK and system will navigate you back in the relevant page/section, where the error is.
Date
Enter Missing comment
To Change Postpone Date, see info button abt Max allowable Date, or Add
missing Comment. Press Confirm Request & Repeat until all errors be
cleared.

12.

Job’s Postponement Request – Common Errors
2. For One or More Selected Jobs an Error message is displayed when Postpone
Job button is pressed.
Ans: This Job(s) is already included in another open Postponement Request,
therefore it will be auto removed from any additional selection. Press OK to
Continue.

13.

Thank you
for your attention